The WP Community Collective

Board of Directors Meeting Notice – Q2 2025

The Board of Directors of The WP Community Collective (The WPCC) will meet via Zoom on Wednesday, July 2, 2025 from 11:00-12:30 PST (convert to your local time).

Agenda (short)

  1. Welcome and introductions
  2. Official business
    1. Programming Framework
    2. Processes
      1. Project Development 
      2. Member Voting
    3. Financial Statements
  3. Status reports
    1. CEO Update
    2. Financial transparency
  4. Discussion
    1. Board of Directors expansion

Notes:

  • The final agenda and all meeting documentation will be emailed to all board members before the meeting. 
  • The final agenda and non-confidential documentation will be emailed to all members before the meeting. 

Member Registration

This meeting is open to attend for all current members of The WP Community Collective.

Join The WP Community Collective.

Members may register in advance using their member email. Your member email is the email address you use to participate in The WPCC’s Slack and/or that you used when you became a member of The WPCC. Please do not share the meeting link.

Register for the meeting here.

Additional Information

What happens at the meeting?

The WPCC Board of Directors meeting has three parts: Official Business (votes of the Board of Directors), Reports (status updates), and Discussion (open items). Sections require and/or invite varying levels of participation from meeting attendees. 

  1. Official Business
    • The Official Business section of the agenda includes resolutions and other items that require votes of the Board of Directors. Items of Official Business have been presented and discussed prior to the vote; thus, there is no discussion of Official Business. 
    • The Board of Directors votes on items of Official Business, except in the case of elections, which are voted on by members of The WPCC.
    • Attendees are invited to listen to Official Business.
  2. Reports
    • Reports are presented by leadership to provide information on the organization’s operations, activities, and opportunities. Standing Reports are: President & CEO Update, Programs, Finance (Membership, Sponsorship and Budget), Board Development, and Other Mission-related Business. 
    • After each status report, attendees are invited to ask questions via the webinar chat, offer ideas and feedback, and suggest areas for further discussion, as time allows.
    • If a status report prompts significant questions or sparks discussion among meeting attendees, the Secretary may opt to table the report for further dialogue during the Discussion portion of the agenda.
  3. Discussion
    • Items included on the agenda for Discussion are ideas, topics, or issues that require input, consideration, deliberation, problem-solving, planning, or decision-making.
    • To ensure informed discussion, attendees may review relevant materials in advance of the meeting via the meeting’s Agenda & Addenda.
    • Attendees are invited to participate in Discussion items. Please use the “raise your hand” function to let us know if you’d like to speak.
    • Discussions are time-limited and moderated to ensure their orientation toward outcomes/solutions, positivity, and inclusivity.
    • If an item demonstrates a clear need for conversation beyond what is timely or appropriate, it may be tabled for discussion at a later date. 

Can I submit an agenda item for discussion?

Active Members of The WP Community Collective who have an item they would like to discuss with The WPCC Board of Directors may request the item be added to the Discussion section of the agenda. To request an agenda item be included:

Please include all documentation you feel is pertinent to our ability to review your request and discuss your item. Requests submitted 48 hours or less before a scheduled meeting date will be reviewed for inclusion at the next quarterly Board of Directors meeting. If your item merits immediate attention, please include that in your request, or contact the board or a board member via The WPCC Members’ Slack.

All items are added to the meeting agenda at the discretion of the Board of Directors. We appreciate your patience.

Will the meeting be recorded and/or published?

To support transparency and accountability, we will record the Official Business and Reports portions of the meeting. The recordings from these sections will be available to all members with all members after the meeting. 

The Discussion session will be recorded for member minutes, but will not be available for member viewing. 

We will use AI features to record and transcribe the entire meeting and for use as source material to publish detailed member minutes following the meeting. This approach allows us to provide clarity on decisions and discussions while respecting the privacy and confidentiality of participants during the meeting.

Note: This is a change from our previous recording policy. In order to support the participation of members across timezones or who have schedule conflicts, we continue to refine our processes and policies. We welcome your ideas on how to improve member access.

Who can I contact if I have questions?

Members can message any Board member in The WPCC Members’ Slack or post in #the-wpcc channel. You can email the president of the board at president@thewpcommunitycollective.com. 

About The WP Community Collective

The WP Community Collective is a nonprofit initiative to foster and support an independent open source ecosystem.

The WP Community Collective is a member-based organization. Membership is open to the public. Become a Member of The WPCC.

If you have joined The WPCC, but have not yet received your invitation to the Slack instance, please email operations@thewpcommunitycollective.com. 

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Sé Reed